Date of current revision: Nov. 14, 2008
Table of
Contents
DISASTER
RESPONSE
Immediate Emergency
Response----Pages 2-3
In-House Emergency
Team----Pages 3-4
Facilities:
Locations of Emergency Systems----Pages 4-5
Emergency
Services----Pages 4-5
Responsibilities for
Collections Disaster Response & Recovery----Pages 6-9
Collection Salvage Priorities----Page 9
Collection Salvage Supplies----Pages 9-10
Staff
Emergency Procedures----Pages 12-21
EMERGENCY
PLANNING & RECOVERY DOCUMENTS
Salvage of
Water Damaged Materials----Pages 21-42
Salvage Glossary----Page
43
Emergency History----Page
44
Locations
Where This Plan is on File----Page 44
Acknowledgments----Page 44
Appendix
Evacuation Plan & Maps ----Page 46
Floor plans
containing fire extinguishers. ----Page 47-50
Library
Disaster Local and Regional Refrigeration Contacts----Pages 51
Holdings by item type as of
This plan design was prepared by The California Preservation Program and
supported by the U.S. Institute of Museum & Library Services under the
provisions of the Library Services & Technology Act, administered by the
California State Library.
IMMEDIATE EMERGENCY RESPONSE
- Assess your own safety and act accordingly.
- Elicit help from a co-worker or another person in the
area.
- Act to protect lives, then physical property.
MAKE THE FOLLOWING PHONE
CALLS in the order shown,
based on the type of emergency
|
1st CALLS: |
WHO TO CALL: |
|
Fire |
Fire Department 911 Boiler Plant Operator on Duty 406-683-7141, cell 9-596-2222 Jeff Nelson 406-683-7141
or cell 9-596-0220 |
|
People Hurt |
Police 406-683-3701 Ambulance |
|
Water / Electrical Emergency |
NorthWestern Energy Electrical Emergencies, 888-467-2353 Gas Emergencies, 888-467-2427 Boiler Plant Operator on Duty 406-683-7141, cell 9-596-2222 |
|
2nd CALLS: |
WHO TO CALL: |
|
People Hurt |
Mike Schulz, contact 406-683-7492 406-683-0304 or Anne Kish 406-683-7494 406-684-5988 |
|
Building or Equipment Damage |
Mike Schulz, Library/ 406-683-7492 406-683-0304 Or Anne Kish 406-683-7494 406-684-5988 Otis Anderson, 406-683-7163 406-683-6435 |
|
Collection Damage |
Mike Schulz, Library/ 406-683-7492 406-683-0304 Or Anne Kish 406-683-7494 406-684-5988 |
|
Computer Damage |
Mike Schulz, 406-683-7492 406-683-0304 Otis Anderson 406-683-7163 406-683-6435 Bill Dwyer 406-683-7164 406-683-2890 |
|
3rd CALL: |
WHO TO CALL: |
|
All emergencies |
Mike Schulz, Library/ 406-683-7492 406-683-0304 Otis Anderson, 406-683-7163 406-683-6435 |
|
All emergencies |
Mike Schulz, Library/ 406-683-7492 406-683-0304 Otis Anderson, 406-683-7163 406-683-6435 |
In-House Emergency Team
Name Responsibility Office Ph. Home/Cell Ph.
Administrator(s): Mike Schulz Library/
Anne Kish Library/
Otis
Anderson
Bill Dwyer Library/
______________________________________________________________
Disaster Team Leaders:
Nicole Hazel baker for campus, Mike Schulz, Library/
Building Maintenance: David Hamilton, Custodial Supervisor,
406-683-7326; Brenda Hawk,
Preservation Contact: Mike Schulz, UM-Missoula Archivist:
Donna McCrea,
donna.mccrea@umontana.edu,
(406) 243-4403
Resource:
Mike Schulz, Facilities Services Director, 406-683-7037 Vice Chancellor
for Fiscal Affairs, 406-683-7031, UM-Missoula Archivist: Donna McCrea,
donna.mccrea@umontana.edu, (406) 243-4403
Library/
1. Mike Schulz
2. Otis Anderson
3. Anne Kish
4. Diane Conover
5.
Denice Rust
6. Bill Dwyer
See Responsibilities
for Collections Disaster Response & Recovery for additional
instructions.
Facilities: Locations of Emergency
Systems
Building: Lucy Carson Memorial Library and
the
A. Main Utilities
1. Main water shut-off valve: Jeff Nelson,
406-683-7141, or cell 9-596-0220,
Library Mechanical Room beneath library
director’s office, enter through men’s room in basement.
2. Sprinkler shut-off valve: Jeff
Nelson, 406-683-7141, or cell 9-596-0220, located in basement janitor’s closet on
3. Main electrical cut-off
switch: Library transformer outside library director’s office,
4.
Heating/cooling system controls: Library
and
B. Fire
Suppression Systems
(by
room or area)
1. Fire extinguishers: Dave Hamilton,
406-683-7326
C.
Keys
Key
boxes: Behind library front desk to
the left of the elevator; In
first cabinet on the left facing
north east.
Individuals with
master and/or special keys (attach list with names, titles, and keys in
possession). Dave
Hamilton, 406-683-7326, Brenda Hawk, 406-683-7142 Carrie Reyes, 406-683-7142, All Facilities Services
personnel, Tom Nichols, 406-683-7139 is the key master for the campus. Library/
D. Fire
Extinguishers (use floor plan)
All extinguishers
are Type ABC – (a combination of wood, paper, combustibles, gasoline, flammable
liquid and electrical retardants)
F. Fire
Alarm Pull Boxes (use
floor plan)
Boiler
Plant Office 406-683-7141, Jeff Nelson, 406-683-7141 or his cell 9-596-0220
G. Smoke
and Heat Detectors (use
floor plan)
Nelson,
406-683-7141, cell 9-596-0220
H.
Radios
1. Transistor radios (for news): KDBM/KBEV
2. Two-way
radio (for communication): Facilities Services, Channel 1; Resident’s Life,
Channel;
Boiler Plant operator on duty, 406-683-7141 if no answer, call cell number
Shared by
Boiler Operator from
a.m. 9-596-2222
I. Cell Phones
Call Boiler
Plant operator on duty, 406-683-7141 if no answer call cell number Shared by
Boiler Operator from 6:00 a.m. -5:00 p.m. and Security from 5:00 p.m. to 6:00
a.m. 9-596-2222
Boiler plant/Security cell 9-596-2222
Jeff Nelson
for fire cell 9-596-0220
J. First
Aid Kits In the library work workroom, enter near the elevator, located in labeled
cabinet above the microwave.
K.
Public Address System Behind the front desk in the hallway to the
elevator with all master light switches
L.
Nearest Public Evacuation Shelter UMW PE Complex
Emergency Services
Company/Service and Name of
Contact Phone #
Security: Boiler Operator/Securitas Security Company
office 406-683-7141 or cell 9-596-2222
Fire Dept.:
Police/Sheriff: City Police, 406-683-3701,
Ambulance: Beaverhead Ambulance Service,
Sheriff, 406-683-3700 or 911
Other: 911, County emergency additional
number, 406-683-5051,
Maintenance/Utilities
Janitorial Service: Facilities Services,
406-683-7142, Carrie Reyes, 406-6837142
Plumber: Facilities Services, 406-683-7142,
Rick McLaren, 406-683-7141
Electrician: Facilities Services,
406-683-7142, Charlie Sands, 406-683-7145
Locksmith: Facilities Services,
406-683-7142, Tom Nichols, 406-683-7139
Carpenter: Facilities Services,
406-683-7142, Jim Schuler, 406-7142
Gas Company: NorthWestern Energy, Gas
Emergencies, 1-888-467-2427
Electric Company: NorthWestern Energy, Electrical Emergencies, 1-888-467-2353
Water Utility: City of Dillon Water
Department, 406-683-4245
Insurance
Risk Management and Insurance Company:
Conservators/Specialists and Disaster Recovery Assistance
The Montana
Tort Defense and Risk Management handles what conservators/specialists and
disaster recovery assistance we will use.
We don’t have a contract with any one company.
Exterminator:
Eco Lab, contact Dave Hamilton, 406-683-7326
Other
Legal Advisor:
Architect:
Responsibilities for Collections Disaster Response
& Recovery
Identify and list at least one
person and an alternate for each responsibility. Sometimes a group or committee
will bear responsibility.
|
Assessment &
Documentation |
Name & Contact Information |
|
Assesses
and estimates the type and extent of the damage. |
Mike Schulz,
406-683-7492 |
|
|
|
|
Contacts
insurance company or risk management and fills out required forms. |
Mike
Schulz, 406-683-7492 |
|
|
|
|
Ensures
proper documentation of damage (pictures, videos, etc.) |
Mike
Schulz, 406-683-7492 |
|
|
|
|
Reviews
collections priorities list and confirms or adjusts it based upon damage
assessment. |
Mike
Schulz, 406-683-7492 |
|
|
|
|
Estimates
number of personnel needed to complete the work & how long recovery up
will take. |
Mike
Schulz, 406-683-7492 |
|
|
|
|
Evaluates
& recommends if salvage can be done in house with staff, or if a
consultant and/or disaster recovery service is needed. |
Mike
Schulz, 406-683-7492 |
|
|
|
|
Identifies
locations for storing materials out of building if a commercial disaster
recovery service is not used. |
Mike
Schulz, 406-683-7492 |
|
|
|
|
Formulates
logistics for packing out and moving materials from the building if a
commercial disaster recovery service is not used. |
Mike
Schulz, 406-683-7492 |
|
|
|
|
Records
all major decisions and a chronology of events. |
Mike
Schulz, 406-683-7492 |
|
|
|
|
Communications |
|
|
Handles
all public relations & the media. |
Mike
Schulz, 406-683-7492 |
|
|
|
|
Provides
communication with workers. |
Mike
Schulz, 406-683-7492 |
|
|
|
|
Interacts
with the organization to which the Library reports. |
Mike
Schulz, 406-683-7492 |
|
Security |
Name & Contact Information |
|
Secures
and protects the building's contents. |
Securitas
Call
Boiler Plant operator on duty, 406-683-7141 if no answer call cell number Shared
by Boiler Operator from 6:00 a.m. -5:00 p.m. and Security from 5:00 p.m. to
6:00 a.m. 9-596-2222 |
|
|
|
|
Financial Issues |
|
|
Tracks
the monetary impact of all decisions. |
Campus
Business Office 406-683-7031 Library
Accountant 406-683-7542 |
|
|
|
|
Arranges
for funds necessary to buy supplies, equipment, food, etc. |
Campus
Business Office 406-683-7031 Library
Accountant 406-683-7542 |
|
|
|
|
Salvage Operations |
|
|
Deploys
work teams. |
Mike
Schulz 406-683-7492 |
|
|
|
|
Supervises
work teams in proper packing and personal safety. |
Mike
Schulz 406-683-7492 |
|
|
|
|
Keeps
inventory control of items being removed or discarded |
Mike
Schulz 406-683-7492 |
|
|
|
|
Supplies and Equipment |
|
|
Responsible
for ordering, delivery and dispersal of sufficient quantities of the
appropriate materials for packing out. |
Mike
Schulz 406-683-7492 |
|
|
|
|
Responsible
for ordering, delivery and dispersal of sufficient quantities of food, water
and other comfort items for the workers. |
Mike
Schulz 406-683-7492 |
|
|
|
|
Building Issues |
|
|
All
issues leading up to the eventual restoration of the building to normal. |
Facilities
Services 406-683-7142 |
|
|
|
|
Identification
of locations for response and salvage activities. |
Facilities
Services 406-683-7142 |
|
|
|
|
Personnel Issues |
|
|
Provides
communications with staff. |
Mike
Schulz, 406-683-7492 |
|
|
|
|
Responsible
for union issues. |
Mike
Schulz 406-683-7492 |
|
|
|
|
Handles
health and safety (physical) concerns. Handles
health and safety (emotional) concerns. |
Tom
Nichols 406-683-7139 Lynn
Weltzien 406-683-7180 |
|
|
|
|
Coordinates
and monitors the use of volunteers. |
Mike
Schulz 406-683-7492 |
|
|
|
Collection Salvage Priorities
1. Salvage Priorities –
Collections
Listed
below are those portions of the collection to which salvage priorities have
been assigned.
Priority Call Number Location Size of Collection Special Notes
1 Archives/AV Basement/Archive 6638 Vol SpecC/vid
2 Collection Second Floor
56631Vol Gen/Per/Curr/Over/Chil/YA
2 Reference/AV First Floor 8091 Vol Ref/CD/
2. Salvage Priorities –
Bibliographic Records
All of
Western’s bibliographic records are housed off site at the University of
Montana-Missoula Library.
3.
Salvage Priorities – Administrative Records
All our administrative records are backed up on the campus networks (L
and Z Drives) and stored in a separate location (ITS Servers) with a revolving copy
stored in the Business Office vault.
4. Salvage Priorities –
Other
The collection
of art contained in the library is made up primarily of reproductions and
student works.
Collection Salvage Supplies
On-Site Location(s) or Off-Site
Source Source Phone #
The following items can be found at one of the following locations and
phone numbers:
Campus Stores (CS) 7140, located in the basement of Block Hall
Conference and Events Services (CE) 7566, located in the back of the
Lewis and Clark Room of Mathews Hall
Facilities Services/Janitorial Supply (FS) 7142, located in the
Engineer’s House
Library (L)
Mail Room (MR) 7561,
X denotes a need to locate items off campus, contact info included at
item
Basic
response supplies should be immediately accessible. Inventory supplies at least
annually.
_L
Boxes ____________________________________________________________________
_X_
Clothes pins ___ Local Store, Safeway, 683-5002/ IGA, 683-2357____________________
_X_
Freezer or wax paper __ Local Store, Safeway, 683-5002/ IGA, 683-2357______________
CS/FS Gloves, rubber or latex ____________________________________________________
_X_
Interfacing (pellon) ___ Local Fabric Store, #1 Ladies Quilt Shop, 683-9100 ____________
CS Masks, dust
_______________________________________________________________
_X_
Newsprint, blank ___ Local Store, Dillon Tribune 683-2331_________________________
_L Note
pads & clipboards ______________________________________________________
_L Nylon
cord ________________________________________________________________
_L Packing tape with dispensers
__________________________________________________
CS/FS Paper towels (no dyes)
___________________________________________________
CS Plastic sheeting ___________________________________________________________
CS Sponges
_________________________________________________________________
CS/FS Trash bags, plastic
_______________________________________________________
Other Equipment & Supplies
On-Site Location(s) or Off-Site
Source Source Phone #
The following items can be found at one of the following locations and
phone numbers:
Campus Stores (CS) 7140, located in the basement of Block Hall
Conference and Events Services (CE) 7566, located in the back of the
Lewis and Clark Room of Mathews Hall
Dinning Services (DS) 7355, Mathews Hall
Facilities Services/Janitorial Supply (FS) 7142, located in the
Engineer’s House
Dinning Services (DS) 7355, Mathews Hall
Library (L)
Mail Room (MR) 7561,
X denotes a need to locate items off campus, contact info included at
item
DS Aprons, smocks _________________________________________________________
_L Book trucks,
metal _________________________________________________________
_X_
Boots, rubber _ Local Store, Quality Supply, 683-6855 _____________________________
CS/FS Brooms
_______________________________________________________________
CS/FS Buckets & trash cans, plastic
_______________________________________________
CS/FS Caution tape
____________________________________________________________
_X/*_
Dehumidifiers Local Store, Quality Supply, 683-6855; and cleaning services
under Other
L/
CS/FS Fans
__________________________________________________________________
L_ Flashlights
________________________________________________________________
X/MR Forklift/Hand Truck Forklift, DC
Rental, 683-0466, Hand Truck behind loading dock_____
CS/FS Generator, portable
______________________________________________________
CS/FS Gloves, heavy duty
______________________________________________________
CS/FS Hard hats
______________________________________________________________
CS/FS Lighting, portable
_______________________________________________________
CS/FS Mops, pails ____________________________________________________________
CS/FS Pallets
________________________________________________________________
CS/FS Paper towels
___________________________________________________________
CS/FS/L Plastic sheeting, heavy _________________________________________________
(Stored w/scissors, tape)
X_ Refrigerator trucks See page
47 for list of refrigerator trucks and refrigerated storage_____
CS/FS Safety glasses
__________________________________________________________
CS/FS Sponges, industrial
______________________________________________________
CS/FS Sump pump, portable
_____________________________________________________
FS Tables, portable
____________________________________________________________
CS/FS Trash bags, plastic
_______________________________________________________
CS/FS Vacuum, wet
___________________________________________________________
CS/FS Water hoses
___________________________________________________________
_X_
Water-proof clothing __Local Store, Quality Supply, 683-6855_______________________
_X/*_ Other: _Cleaning Services:
Staff Emergency Procedures
Medical
Emergencies: Staff
If a staff member or volunteer is seriously ill or injured:
1. Notify your supervisor immediately.
2. Render the minimum first aid necessary and
decide what additional treatment is required (call Fire Department, paramedics,
ambulance, other).
3. Do not attempt to move a person who has
fallen and who appears to be in pain.
4. Avoid unnecessary conversation with or about
the ill or injured person. You might add to the person's distress or fears,
increasing the risk of medical shock. Limit your conversation to quiet
reassurances.
5. After the person has been taken care of and
the incident is over, remain available to help the supervisor with pertinent
information for a medical report or, if applicable, a Workers' Compensation
report.
6. Contact Personnel for any questions
concerning Workers' Compensation.
Medical
Emergencies: Visitor
When an employee or volunteer observes a visitor who appears
to be ill or injured:
1. Notify your supervisor immediately.
2. Render the minimum first aid necessary and
decide what additional treatment is required (call Fire Department, paramedics,
ambulance, other).
3. Do not attempt to move a person who has
fallen and who appears to be in pain.
4. Avoid unnecessary conversation with or about
the ill or injured person or members of his/her party. You might add to the
person's distress or fears, increasing the risk of medical shock. Limit your
conversation to quiet reassurances.
5. Do not discuss the possible causes of an
accident or any conditions that may have contributed to the cause.
6. Under no circumstances should an employee or
volunteer discuss any insurance information with members of the public.
7. After the person has been taken care of and
the incident is over, remain available to help the supervisor with pertinent
information for a medical report.
Phone
Threat, Mail Threat, and Suspicious Object
If you receive a telephone threat:
1. Remain calm.
2. Listen carefully. Be polite and show
interest. Try to keep the caller talking so you can gather more information.
3. If possible, signal a colleague to inform
administration for you or call yourself as soon as the caller hangs up.
4. Call the police.
5. Promptly complete a telephone threat report,
writing down as many details as you can remember. This information will be
needed by security and police interviewers.
6. Do not discuss the threat with other staff.
7. If evacuation is ordered, go to a designated
area (see map).
If you receive a written threat or a suspicious
package or if you find a suspicious object anywhere on the premises:
1. Keep anyone from handling it or going near
it.
2. Notify your supervisor immediately.
3. Call the police.
4. Promptly write down everything you can
remember about receiving the letter or package, or finding the object. This
information will be needed by security and police interviewers.
5. Remain calm. Do not discuss the threat with
other staff members.
6. If evacuation is ordered, go to a designated
area (see map).
Fire
If a fire occurs in your area:
1. Remain calm.
2. Call the Fire Department.
3. If the fire is small, attempt to put it out
with a fire extinguisher. Do not jeopardize your personal safety.
5. Never allow the fire to come between you and
an exit.
6. Disconnect electrical equipment that is on
fire if it is safe to do so (pull the plug or throw the circuit breaker).
7. Notify your supervisor of the location and
extent of the fire.
8. Evacuate your area if you are unable to put
out the fire. Close doors and windows behind you to confine the fire. Go to a
designated area (see map).
9. Do not break windows. Oxygen feeds a fire.
10. Do not open hot doors. Before opening any door,
touch near the top. If the door is hot or if smoke is visible, do not open the
door
11. Do not use elevators.
12. Do not attempt to save possessions at the risk
of personal injury.
13. Do not return to the area until cleared by
emergency personnel.
All fires, no matter how
small, must be reported to a supervisor.
Toxic
Events, Chemical Spills and Fires
If a chemical spill occurs within the building:
1. Remain calm.
2. If toxic chemicals come in contact with your
skin, immediately flush the affected area with clear water. Use chemical shower
if available.
3. Notify your supervisor of the extent and
location of the spill.
4. If there is any possible danger, evacuate
your area.
If a chemical fire occurs within the building:
1. Remain calm.
2. Call the Fire Department.
3. If the fire is small, attempt to put it out
with a fire extinguisher. Do not jeopardize your personal safety.
5. Never allow the fire to come between you and
an exit.
6. Notify your supervisor of the location and
extent of the fire.
7. Evacuate your area if you are unable to put
out the fire. Close doors and windows behind you to confine the fire. Go to a
designated area (see map).
8. Do not break windows. Oxygen feeds a fire.
9. Do not attempt to save possessions at the
risk of personal injury.
10. Do not return to the area until cleared by
emergency personnel.
All chemical spills and fires, no matter how small, must be
reported to a supervisor.
In the event of a toxic spill outside of the
building, most likely caused by a train derailment or tanker truck accident:
1. Notify your
supervisor immediately.
2. Call Police and
Fire Departments, giving location of spill.
3. Evacuate
the building only if instructed to do so.
Earthquakes
In the event of an earthquake:
1. Remain calm.
2. Stay
in the building. Take shelter within a doorway, in a narrow corridor, or under
a heavy table, desk or bench.
3. Stay
away from windows, mirrors, overhead fixtures, filing cabinets, bookcases, and
electrical equipment
4. Do
not attempt to leave the building, as exit stairwells may have collapsed or be
jammed with people.
After the earthquake has stopped:
1. Remain alert for
aftershocks.
2. Listen to local
radio stations for instructions.
3. Assist those who have been trapped or injured
by falling debris, glass, etc. Do not move seriously injured persons unless
they are in obvious, immediate danger (of fire, building collapse, etc.).
4. Evacuate
the building if safe to do so. Do not re-enter until the building has been
declared structurally sound.
5. Check
for broken water pipes or shorting electrical circuits. Do not use a match,
candle or lighter to find your way, since there may be flammable gas in the
air. Shut off utilities at main valves or meter boxes. Turn off appliances.
6. Do
not use the telephone, except in a real emergency. The lines should be kept
free for emergency rescue operations.
7. Ensure
that sewage lines are intact before running water or flushing toilets.
Explosion
1. Remain calm.
2. Be prepared for possible further explosion.
3. Crawl under a table or desk.
4. Stay away from windows, mirrors, overhead
fixtures, filing cabinets, bookcases, and electrical equipment.
5. Be guided by the administration. If
evacuation is ordered, go to a designated area (see map).
6. Do not move seriously injured persons unless
they are in obvious, immediate danger (of fire, building collapse, etc.).
7. Open doors carefully. Watch for falling
objects.
8. Do not use elevators.
9. Do not use matches or lighters.
10. Avoid using telephones.
11. Do
not spread rumors.
Power
Outage
If a power outage occurs:
1. Remain calm.
2. Provide assistance to visitors and staff in
your immediate area.
3. If you are in an unlighted area, proceed
cautiously to an area that has emergency lights.
4. If you are in an elevator, stay calm. Use the
intercom or the emergency button to notify building security.
5. If instructed to evacuate, go to a
designated area (see map).
6. Secure the building from vandalism,
intrusion, and fire.
Flooding
and Water Damage
If a water leak or flooding occurs:
1. Remain calm.
2. Notify building maintenance and your
supervisor. Give the exact location and severity of the leak. Indicate whether
any part of the collections is involved or is in imminent danger.
3. Do not walk in standing water which may have
contact with wiring and may be electrified. If there are electrical appliances
or electrical outlets near the leak, use extreme caution. If there is any
possible danger, evacuate the area.
4. If you know the source of the water and are
confident of your ability to stop it (unclog the drain, turn off the water,
etc.), do so cautiously.
5. Be prepared to help as directed in protecting
collection materials that are in jeopardy. Take only those steps needed to
avoid or reduce immediate water damage: cover shelf ranges with plastic
sheeting; carefully move materials out of the emergency area. Do not remove
already wet books from shelves.
Employee Evacuation Procedure
In advance, each staff person and volunteer should:
1. Understand the evacuation plan.
2. Recognize the sound of the evacuation alarm.
3. Know at least two ways out of the building
from your regular work space.
When you hear the evacuation alarm or are told to evacuate
the building:
1. Remain calm.
2. Immediately shut down any hazardous
operations.
3. Leave quickly.
4. The highest ranking person who is physically
present in each department is responsible for insuring all members of his/her
department evacuate the area. In addition, employees should check that all
others in the work space are leaving as instructed.
5. As you exit, quickly check nearby rest rooms,
copier rooms, closets, etc.
6. Accompany and help handicapped personnel,
visitors, and any co-workers who appear to need direction or assistance.
7. Take with you: your car keys, purse,
briefcase, etc. Do not attempt to take large or heavy objects.
8. Shut all doors behind you as you go. Closed
doors can slow the spread of fire, smoke, and water.
9. Proceed as quickly as possible, but in an
orderly manner. Do not push or shove. Hold handrails when you are walking on
stairs.
10. Once out of the building, move away from
the structure.
EMERGENCY PLANNING & RECOVERY DOCUMENTS
Salvage of Water Damaged Collections
Books:
Cloth or Paper Covers
Priority
Freeze or dry within 48 hours. Coated paper must not be
allowed to air dry in a clump or it will permanently block together. If
slightly damp and the pages are separable, air dry interleaved pages before
items have an opportunity to dry. If saturated, coated paper must by frozen as
soon as possible for subsequent vacuum freeze-drying
Handling Precautions
Do not move items until a place has been prepared to receive
them. Do not open or close books or separate covers. Oversized books need to be
fully supported, it may only be possible to move one at a time.
Preparation for Drying
Closed books that are muddy should be rinsed before freezing.
If air drying is not possible, books should be frozen within 48 hours. Separate
with freezer paper, pack spine down in milk crates, plastic boxes, or cardboard
boxes lined with plastic sheeting.
Coated paper requires that each and every page be
interleaved with a non-stick material such as silicone release paper, Holytex,
or wax paper. If the leaves cannot be separated without further damage, the
book cannot be air dried successfully and must be prepared for vacuum freeze
drying.
Drying Methods
Air Drying is suitable for small quantities for books
(less than 100 volumes) that are not thoroughly soaked. This technique requires
space in an area away from the disaster to spread the books out. Books are
stood upright and gently fanned open to dry. Keep air moving at all times using
fans. The fans need to be directed into the air and away from the drying
volumes. Use dehumidifiers as needed to maintain humidity at or below 50
percent RH.
Oversize volumes must lay flat and should be turned when
the blotter is changed. Pages should be interleaved with sheets of uninked
newsprint or blotting paper that is changed as it becomes saturated.
Freeze Drying (not vacuum thermal drying) is suitable
for large quantities of books and books that are very wet. Pack as described
above and ship to drying facility.
Vacuum Freeze Drying is suitable for large quantities of
books. Wet coated paper can only be dried by this method. Pack as
described above and ship to drying facility. Pack carefully, as volumes packed
with distortions will retain that distortion permanently after vacuum freeze
drying.
Books:
Leather or Vellum Covers
Priority
Freeze as soon as possible; vellum will distort and
disintegrate in water.
Handling Precautions
Do not move items until a place has been prepared to receive
them. Do not open or close books or separate covers. Oversized books need to be
fully supported; it may only be possible to move one at a time.
Preparation for Drying
Closed books that are muddy should be rinsed before freezing.
If air drying is not possible, books should be frozen, preferably blast frozen,
as soon as possible. Separate with freezer paper, pack spine down in milk
crates, plastic boxes, or cardboard boxes lined with plastic sheeting.
Drying Procedure
Freeze drying is the preferred method. Books should be
separated with freezer paper and packed spine down in milk crates, plastic
boxes, or cardboard boxes lined with plastic sheeting.
Air Drying may be used for items that are not very wet.
This requires space in an area away from the disaster to spread the books out.
Books are stood upright and gently fanned open to dry.
Coated paper requires that each and every page be
interleaved with non-stick materials such as silicone release paper, Holytex,
or wax paper.
Oversize volumes must lay flat and should be turned when
the blotter is changed. Pages should be interleaved with sheets of uninked
newsprint or blotting paper that is changed as it becomes saturated.
Keep the air moving at all times using fans. The fans should be
directed into the air and away from the drying records. Use dehumidifiers as
needed to maintain humidity at or below 50 percent RH.
Paper:
Uncoated
Priority
Air dry or freeze within 48 hours. Records with water-soluble
inks should be frozen immediately to arrest the migration of moisture that will
feather and blur inks. Records that show signs of previous bacterial growth
should also be frozen immediately if they cannot be air dried.
Handling Precautions
Paper is very weak when wet and can easily tear if unsupported
while handling.
Preparations for Drying
Pack flat sheets in bread trays, flat boxes, or on plywood
sheets covered with polyethylene. Bundle rolled items loosely and place
horizontally in boxes lined with a release layer. Remove drawers from flat
files; ship and freeze stacked with 1" x 2" strips of wood between
each drawer. Framed or matted items must be removed from frames and mats prior
to air or freeze drying. See Section: Paper: Framed or Matted, Preparation
for Drying.
Air
Drying — secure a clean, dry environment where the temperature and humidity
are as low as possible. Cover tables, floors, or other flat surfaces with
sheets for blotter or uninked newsprint.
Freezing
— Work space and work surfaces and the following equipment: milk crates and/or
cardboard boxes, bread trays, sheets of plywood, and rolls/sheets of freezer or
waxed paper.
Drying Methods
Air Drying — This technique is most suitable for small
numbers of records which are damp or water-damaged around the edges. Keep the
air moving at all times using fans. The fans must be directed into the air and
away from the drying records. Use dehumidifiers as needed to maintain 50
percent RH.
Damp
material — Single sheets or small groups of records are to be laid out on
paper-covered flat surfaces. If small clumps of records are fanned out to dry,
they should be turned at regular intervals to encourage evaporation from both
sides. As a last resort to maximize space utilization, clothesline may be
strung for the records to be laid across.
If
an item exhibits water-soluble media, allow it to dry face up. Do not attempt
to blot the item since blotting may result in offsetting water-soluble
components. Wet blotter or newsprint should be changed and removed from the
drying area.
Wet
material — When separating saturated paper, use extra caution to support
large sheets. If sheets are contained in flat files, standing water should be
sponged out first. If items are in L-sleeves the polyester must be removed to
allow drying. Cut the two sealed edges of the film in the boarder between the
item and the seal. Roll back the top piece of polyester in a diagonal
direction. If there are any apparent problems with the paper support or media,
stop and seek the assistance of a Conservator. Support can be given to single
sheets by placing a piece of polyester film on top of the document. Rub the
film gently and then slowly lift the film while at the same time peeling off
the top sheet in a diagonal direction. Lay the sheet flat; as it dries, it will
separate from the surface of the film.
Freezing
— This option is best if there are large quantities or if the water damage is
extensive. Place manuscript boxes in milk crates or cardboard boxes. If time
permits, interleave each manuscript box with freezer or waxed paper. If the
boxes have been discarded, interleave every two inches of material with freezer
or waxed paper.
Do
not freeze framed items. Remove frame assemblage before freezing. See Section:
Paper: Framed or Matted, Preparation for Drying.
Paper: Coated
(Including
linen drawings (Drafting Cloth) and paper with sensitized coatings such as
thermofax and fax copies)
Priority
Coated paper must not be allowed to air dry in a clump or it
will permanently block together. If saturated, freeze within six hours for
subsequent vacuum freezing-drying. If damp, separate and air dry before items
have an opportunity to dry.
Handling Precautions
Physical manipulation should be kept to a minimum to avoid
disruption of the water-soluble coating and media which may cause obliteration
of the information.
Preparation for Drying
Air Drying — Secure a clean, dry environment where the
temperature and humidity are as low as possible. Equipment needed: flat
surfaces for drying; fans and extension cords; dehumidifier; moisture meter;
sheets of polyester film, non-stick interleaving material such as freezer,
waxed or silicone release paper, or polyester non-woven fabric.
Freezing — Equipment needed: milk crates; cardboard
boxes for large items; large flat supports such as bread trays or pieces for
plywood; freezer, waxed or silicone release paper, or polyester non-woven
fabric.
Remove drawers from flat files; ship and freeze stacked with
1" x 2" strips of wood between each drawer. Framed or matted items
must be removed from frames and mats prior to drying. See Section: Paper:
Framed or Matted, Preparation for Drying.
Drying Methods
Air Drying — This technique is most suitable for small
numbers of records which are damp or water-damaged around the edges. Coated
paper requires that each and every page be interleaved with a non-stick
material such as silicone release paper, Holytex, or wax paper.
Damp material — Lay single sheets or small groups of
interleaved records on paper covered flat surfaces. If small clumps of records
are fanned out to dry, they should be turned at regular intervals to encourage
evaporation from both sides.
If an item exhibits water-soluble media, allow it to dry face
up. Do not attempt to blot the item since blotting may result in offsetting
water-soluble components. Wet blotter or uninked newsprint should be changed
and removed from the drying area.
Wet material — When separating saturated paper, use
extra caution to support large sheets. If sheets are contained in flat files,
standing water should be sponged out first. If items are in L-sleeves the
polyester must be removed to allow drying. Cut the two sealed edges of the film
between the item and the seal. Roll back the top piece of polyester in a
diagonal direction. If there are any apparent problems with the paper support
or media, stop and seek the assistance of a Conservator. Support can be
given to single sheets by placing a piece of polyester film on top of the
document. Rub the film gently and then slowly lift the film while at the same
time peeling off the top sheet in a diagonal direction. Lay the sheet flat; as
it dries, it will separate from the surface of the film.
Keep the air moving at all times using fans. Direct the fans
into the air and away from the drying records. Use dehumidifiers as needed to
maintain humidity at or below 50 percent RH.
Freezing — Freezing is best if there are large
quantities or if the water damage is extensive. Place manuscript boxes in milk
crates or cardboard boxes. If time permits, interleave each manuscript box with
freezer or waxed paper. If the boxes have been discarded, interleave every two
inches of material with freezer or waxed paper.
Specify vacuum freeze drying for coated paper and linen
drawings; do not use vacuum thermal drying.
Pack flat sheets in bread trays, flat boxes, or on plywood
sheets covered with polyethylene. Bundled rolled items loosely and place
horizontally in boxes lined with a release layer.
Do not freeze framed items. Remove frame assemblage before
freezing. See Section: Paper: Framed or Matted, Preparation for Drying.
Paper:
Framed or Matted, Preparation for Drying
Priority
Wet paper must be frozen or air dried within 48 hours. Framed
and matted items must be disassembled prior to air drying or freezing.
Handling Precautions
Caution must be exercised so as to not puncture or tear the wet
paper artifact in the process of removing the frame, gazing, and mounting
materials.
Preparation for Drying
Place frame face down on a smooth, flat surface covered with
blotter paper or plastic bubble pack. Carefully remove dust seal and hardware
(place these metal pieces in container so that they do not come in contact with
the wet paper and inadvertently cause damage). Check if the paper object is
adhered to rabbet of frame by gently pushing up on the glazing to see that the
assemblage will release without resistance. Place a piece of board (mat board,
masonite, or plexiglass) over the back of the frame with all contents still in
place. Using two hands, invert frame assemblage as that the glass and image are
facing up. Lift off the frame then lift off the glass.
When the paper is in direct contact with the glass, carefully
remove them together and lay face down on a flat surface. Consult a Conservator
if the paper is sticking to the glazing.
If the glass is broken, the pieces may be held together with
tape applied lightly over the breaks. The frame may then be laid face down and
the paper removed from the back. If pieces of glass have dropped behind the
remaining glass, hold the frame in a vertical position to remove the mat and/or
paper.
To remove the item from its mat, place the image facing up.
Lift window mat board carefully and detach paper object from back mat by
carefully cutting hinges. If the object is attached firmly and directly to mat
or backing board, do not attempt to remove. Proceed to air dry paper object as
recommended in Sections: Paper: Uncoated or Paper: Coated, as
appropriate.
If difficulty is encountered at any point, consult a
Conservator for assistance.
Microfiche
Priority
Freeze or dry within 72 hours.
Handling Precautions
Do not move items until a place has been prepared to receive
them and you have been instructed to do so. If the fiche cannot be air dried
immediately, keep them wet inside a container lined with garbage bags until
they are frozen.
Drying Methods
Freeze if arrangements cannot be made to air dry the fiche
quickly. Fiche should be removed from the paper jackets to dry. Jackets should
be retained to preserve any information printed on them, but this information
should be transferred to new jackets once the fiche is dry and ready to be
stored again. The best air drying method is to clip the fiche to clotheslines
with rust-proof clips.
Fiche has been successfully vacuum freeze-dried, though
freeze-drying of photographic materials is not widely recommended. If dealing
with large quantities of fiche this option should be investigated.
Microfilm
and Motion Picture Film
Priority
Rewash and dry within 72 hours. Wet film must be kept wet until
it can be reprocessed.
Handling Precautions
Wipe outside of film cans or boxes before opening. Cans that
are wet on the outside may contain dry film that should be separated from wet
material. Do no remove wet microfilm from boxes; hold cartons together with
rubber bands. Dry film in damp or wet boxes should be removed and kept together
with the box. Do not move items until a place has been prepared to receive
them.
Packing Methods
Wet microfilm in plastic trays in the microfilm vault should be
filled with water until reprocessed. Pack wet motion picture film in a
container lined with plastic garbage bags.
Preparation for Drying
Contact a microfilm lab or film processor to rewash.
Drying Methods
Contact a disaster recovery service or microfilm lab to rewash
and dry film. The manufacturer or other professional processor should be
contacted to rewash and dry motion picture film.
Magnetic
Media: Computer Diskettes
Priority
If items are stored in water for a prolonged period it will
cause leaching of chemicals from the support. If a back-up copy is available, it is better to discard the
water-soaked original.
Handling Precautions
Please store diskettes upright without crowding, in cool,
distilled water until you are ready to attempt data recovery. Exposure to water
should not extend beyond 72 hours. If disks cannot be dried and copied within
three days, the disks should be placed wet in plastic bags and frozen until
drying and data recovery is possible.
Preparation for Drying
3½” disks — Pack wet disks in plastic bags and
ship overnight to a computer media recovery service vendor for data recovery.
Do not dry disks first; dried impurities can etch magnetic coating.
Drying Methods
3½” disks — It is safest to send disks to a
professional data recovery vendor for data recovery. Damage to your hardware
could result. Gently blot surface
with lint-free cloth or lay on clean cloth to air dry.
Data Recovery
In order to ensure the preservation of data on disks that have
been wet, it is prudent to copy it to a new disk. Insert the disk which has
been dried into an empty jacket made by removing a new disk. The water damaged
disk which has been placed in the new jacket is inserted into a disk drive.
Copy and verify that the information has transferred, then discard the damaged
disk. You need only prepare one new jacket for each five to ten disks since the
same jacket can be reused several times. Most diskettes can be salvaged unless
the diskette itself if magnetically damaged or warped. If copying is not
successful, consult a computer recovery service.
Magnetic
Media: Video and Audio Cassettes
Priority
Air dry
within 72 hours.
Handling Precautions
Pack
cassettes vertically into plastic crates or cardboard boxes.
Preparation for Drying
Often the casings will keep tape
clean and dry. If the tape is damaged, disassemble the case and remove tape.
Rinse dirty tapes, still wound on reel, in clean deionized or distilled water.
Drying Methods
Air dry by supporting the reels vertically
or by laying the reels on sheets of clean blotter. Leave tapes next to their
original cases. Use fans to keep air moving without blowing directly on the
items.
Use dehumidifiers as needed to
maintain humidity at or below 50% RH.
Additional Steps
Once dry, the tapes can be assessed
for further cleaning and duplication by a specialized recovery service.
Magnetic
Media: Reel-To-Reel Tapes
Priority
Air dry within 72 hours.
Handling Precautions
Pack vertically into plastic crates or cardboard cartons. Don't
put heavy weight or pressure on the sides of the reels.
Preparation for Drying
Often contamination by water and other substances is mainly
confined to the outermost layers of tape. Do not unwind tapes or remove from
the reel. In these cases, wash the exposed edges with deionized water or with
distilled water.
Drying Methods
Air dry by supporting the reels vertically or by laying
the reels on sheets of clean blotter. Leave the tapes to dry next to their
original boxes. Use fans to keep air moving without blowing directly on the
items.
Use portable dehumidifiers to slowly remove moisture from the area/objects.
Bring relative humidity down to 50 percent.
Additional Steps
Once dry, the tapes can be assessed for further cleaning and duplication. This procedure is done by specialized professional vendors.
Compact Discs and CD-ROMs
Priority
Discs
should be immediately air dried and dry paper enclosures within 48 hours.
Handling Precautions
Do not
scratch surfaces.
Preparations for Drying
Remove
discs from cases. Rinse discs with
distilled water. Do not rub the discs
because dirt could scratch. If
necessary, blot; do not rub, with a soft lint-free cloth.
Drying Methods
Case and
paper enclosures may be freeze dried. Do
not freeze dry the discs. Air
dry vertically in a rack.
Record Albums (Vinyl, Shellac, and
Acetate Disks)
Priority
Dry within 48 hours. Freezing is untested; if there are not
options, freeze at above 0 degrees F.
Handling Precautions
Hold disks by their edges. Avoid shocks.
Packing Methods
Pack vertically in padded plastic crates.
Preparation for Drying
Remove the disks from their sleeves and jackets. If labels have
separated, mark label information on the center of the disk with a grease
pencil and keep track of the label.
Separate shellac, acetate, and vinyl disks. If dirt has been
deposited on the disks, they may be washed in a 1 percent solution of Kodak
Photo Flo in distilled water. Each disk media should be washed in it own
container (i.e., do not wash shellac disks with vinyl disks). Rinse each disk
thoroughly with distilled water.
Drying Methods
Jackets, sleeves, and labels may be air dried like other paper
materials. See Sections: Paper: Coated and Paper: Uncoated, as
appropriate.
Disks should be air dried vertically in a rack that allows for
the free circulation of air. Dry slowly at ambient temperature away from direct
heat and sources of dust.
Photographs
and Transparencies
Priority
Salvage Priorities. Within 24 hours: 1) ambrotypes, daguerreotypes,
tintypes, silver gelatin glass plate negatives, wet collodion glass plate
negatives; within 48 hours: 2) color prints and film, silver gelatin
prints and negatives; 3) albumen prints and salted paper prints. Cyanotypes in
alkaline water must be dried as soon as possible; in acidic water they drop to
priority 3.
Handling Precautions
Do not touch emulsion; hold by the edges or margins. Always lay
with emulsion side up.
Preparations for Drying
Secure a clean area to work, free from particulates. Keep the
photos and/or negatives in containers of fresh cold water until they are either
air dried or frozen. If allowed to partially dry in contact with each other,
they will stick together. To maintain wetness until the drying process can
take place, pack photos inside plastic garbage pails or boxes lined with
garbage bags.
Equipment and materials needed: plastic trays, cold water,
clothesline, clothespins and/or photo clips, soft bristle brushes, Kodak Photo
Flo Solution, Holytex and clean photographic blotter paper, Falcon squeegee and
drying racks for resin-coated prints; and Salthill dryer for recent fiver based
prints.
Carefully remove prints and film positives and negatives from
the enclosures. Keep the enclosure or the file number with each film item as it
contains vital information to maintain intellectual control.
Daguerreotypes, Glass , and
Metal-based Collodion Emulsions such as ambrotypes, tintypes, wet collodion glass plates
(which include some negatives, lantern slides, and stereo graphs on glass):
Cased photographs — Carefully open the case and place
the photograph face up on blotters. Do not attempt to disassemble the
components, remove debris, or wash the photograph. If the affected photo has
water or debris trapped within the assemblage, contact a conservator for proper
disassembly.
Uncased images — Air dry side up on clean
absorbent blotters. Remove and retain cover slips from glass lantern slides if
present. Do not attempt to clean debris or wash these images. These procedures
should only be performed by a conservator.
Black and white prints — Place the prints in a tray and
fill with cold water. Agitate the tray and change the water several times.
After 15 minutes, drain the water and air dry. Reduce washing time for
deteriorated and card mounted prints.
Color prints — Use the same procedure as for
black and white prints but with decreased washing time: ten minutes. Reduce
washing time further for deteriorated prints.
Negatives (glass and film) - silver gelatin —
Soak the films in clean, cold water for 30 minutes. If there are particulates
on the film, rinse for 10-15 minutes while gently brushing surfaces under water
with a soft bristle brush, then continue washing for an additional 15 minutes.
Rinse with Kodak Photo Flo Solution.
Glass plate negatives - collodion — Do not wash or expose plates to
further moisture; if any image remains, air dry immediately, emulsion side up.
Kodachrome transparencies — Wash as described above for
negatives C silver gelatin.
Ektachrome transparencies — Wash as described above for
negatives C silver gelatin, omitting the Photo Flo, then dry. Consult a photo
conservator after transparencies have dried, as some may require stabilization.
Color negatives — Wash as described above for
negatives C silver gelatin, omitting Photo Flo, then dry. Consult a photo
conservator after negatives have dried, as some may require stabilization.
Drying Method
Order of preference: 1) air dry; 2)
freeze/thaw and air dry; 3) vacuum freeze dry. Do not vacuum thermal dry or
freeze dry.
Prints and Films — Dry film by hanging on a
clothesline at room temperature in a dust free area. Lay glass plates and
prints emulsion side up on a clean absorbent blotter.
Photo Albums — To air dry, place sheets of
blotter covered with Holytex between each leaf. Change the blotter paper as it
becomes damp or wet. If the binding structure is no longer intact or the album
can be dismantled, separate the leaves and air dry on clean blotters covered
with Holytex; periodically turn from recto to verso to promote even drying. If
drying cannot proceed immediately, wrap the volume in plastic and freeze. The
volume can then be thawed and air dried at a later date.
Keep the air moving at all times using fans. Fans should be
directed into the air and away from the drying records. Use dehumidifiers as
needed to maintain humidity at or below 50 percent RH.
If air drying is not possible due to media solubility or unacceptable disruption to the structural integrity of the volume, vacuum freeze drying is recommended.
If difficulty is encountered, consult a conservator for
assistance.
Scrapbooks
Priority
Freeze immediately.
Handling Precautions
Do not move items until a place has been prepared to receive
them. Large scrapbooks should be supported with boards.
Preparation for Drying
If the scrapbook is not boxed and the binding is no longer
intact, wrap in freezer paper. Freeze as quickly as possible, using a blast
freezer if available.
Freezing — Equipment needed: milk crates; cardboard
boxes for large items; large flat supports such as bread trays or pieces of
plywood; freezer, waxed, or silicone release paper, or polyester non-woven
fabric.
Air Drying — Secure a clean, dry environment where the
temperature and humidity are as low as possible. Equipment needed; flat
surfaces for drying; fans and extension cords; dehumidifier; moisture meter;
sheets of polyester film, non-stick interleaving materials such as freezer,
waxed, or silicone release paper, or polyester non-woven fabric.
Drying Methods
Vacuum freeze drying is the preferred method, although
this should not be used for photographs. See Section: Photographs and
Transparencies. If the book is to be vacuum freeze dried, the photographs
should first be removed. Wrapped scrapbooks should be packed laying flat in
shallow boxes or trays lined with freezer paper.
Air drying may be used for small quantities which are
only damp or water-damaged around the edges. The books should not have large
amounts of coated paper or soluble adhesives.
Pages should be interleaved with uninked newsprint or blotter
and the books placed on tables. The interleaving and page opening should be
changes regularly and often to speed the drying. If the binding has failed, it
may be advisable to separate the pages and lay them out individually to dry.
Care must be taken to maintain page order.
Keep the air moving at all times using fans. Fans should be directed
into the air and away from the items. Use dehumidifiers as needed to maintain
humidity at or below 50 percent RH.
Vellum
and Parchment: Bindings and Documents
Priority
If the text block of the book is wet, priority should be placed
on getting it dry over saving the binding, unless the binding has been assigned
the higher priority by a curator. If the item has gotten wet, successful
salvage will probably not be possible, so other high priority items should be
treated first.
Handling Precautions
Do not move items until a place has been prepared to receive
them.
Drying Procedures
Drying must take place slowly and be carefully controlled. The
item needs to be restrained as it dries for it to retain its shape.
Documents that have only been exposed to high humidity should
be interleaved with dry blotters and placed under weights. Blotters should be
checked after about a half hour to see if they need to be exchanged for drier
ones.
For drying of slightly damp documents, the edges should be
clipped and pinned or at least weighted. As the item dries, it should be
checked at least every 15 minutes and the tension adjusted as necessary. Once
the item is almost dry, the clips or weights can be removed and the item should
be placed between blotters and weighted overall to complete drying.
Vellum bindings need to be watched carefully. Blotters should
be placed between the covers and text, and on the outside of the cover. The
book should then be weighted or put in a press. As the binding dries, it may
shrink and cause damage to the text block, in which case it should be carefully
removed before more damage is caused.
Freeze drying can be used as a last resort for drying vellum
and parchment, but the limited experience with these procedures shows there
will be much distortion and change in the object.
Leather
and Rawhide
Priority
Begin drying within 48 hours to prevent mold growth. Leather
with the condition known as “red rot” will be irreversibly stiffened and
darkened by exposure to water if not treated quickly.
Handling Precautions
Wet leather may be fragile; leather with red rot or which is
torn will require support to transport safely. Move items only after a place
has been prepared to receive them.
Packing Method
Wrap items with freezer paper or plastic sheeting to prevent
red-rotted leather from coming in contact with and soiling adjacent items and
to keep it from drying before it can be treated. Support complex- shaped
objects with uninked newsprint or other absorbent material.
Preparation for Drying
The items should be rinsed or sponged with clear water to
remove mud or dirt before drying. Be careful in rinsing red-rotted or
painted/gilded surfaces. Keep red-rotted leather damp, if it is still in that
condition, until proper consolidation can be done.
Drying Procedure
Some leather was intended to be flexible (e.g., much native
tanned “buckskin,” harness leather, and some rawhide) and will need to be
manipulated during drying in order to retain its’ flexibility. Other leather
was either not intended to flex (e.g., shields, fire buckets) or no longer
needs to be flexible and may be padded out and allowed to dry slowly.
Sponges, clean towels, paper towels, or uninked newsprint may
be used to absorb excess moisture. Pad out to correct shape using uninked
newsprint or other absorbent material. Change padding material as it becomes
saturated.
The items should be air dried, using fans to keep air moving
without blowing directly on the pieces. Raise items off the floor on trestles,
2x4 lumber, or screens to allow air to circulate on all sides.
Use portable dehumidifiers to slowly remove moisture from the
area and objects. Bring the relative humidity down to as close to 50 percent as
is practical. Check daily for mold.
Paintings:
On Canvas
Priority
Begin drying within 48 hours to prevent mold growth.
Handling Precautions
Move items only after a place has been prepared to receive
them. If the frame is unstable, remove from painting, pad corners with
corrugated cardboard, bubble wrap, or unused newsprint and transport to area
dealing with wood objects.
Packing Method
Pad corners of frame or painting with corrugated cardboard,
bubble wrap, or newsprint. Transport paintings vertically; stand upright with
corrugated cardboard between paintings so painted surfaces do not touch another
painted or any rough surface.
Preparation for Drying
Remove painting from frame. Contact a paintings conservator to
discuss. See Section: Paper: Framed or Matted, Preparation for Drying.
Drying Procedure
Prepare a horizontal bed of blotter paper and unused newsprint,
equal in thickness to the paint layer, with top-most layer of strong clean
tissue. Lay painting, still on stretcher/strainer, face down on this surface.
Remove any remaining backing or labels from the painting to expose wet canvas.
Retain and tag all associated labels, parts and/or components that are removed
or detached from the painting or frame.
Place cut-to-fit blotters or unused newsprint against this back
and apply a slight amount of pressure so the blotter makes good contact with
the entire exposed canvas surface. Repeatedly change backing blotter, being
careful not to create impressions in the canvas. Do not change facing
materials.
When dry to the touch, remove backing blotter and pick up
painting. If front facing tissue is still attached to painting front, do not
attempt to remove it, since it will hold the painting surface together until it
can be consolidated by a conservator.
Consult with a paintings conservator for any questions or
problems and all circumstances not adequately covered by the above
instructions.
Use fans to keep air moving in the room without blowing
directly on the paintings. Use portable dehumidifiers to slowly remove
moisture from the area/objects. Bring relative humidity down to 50 percent.
Wood
Priority
Begin drying within 48 hours to prevent mold growth.
Polychromed objects require immediate attention; notify a conservator.
Handling Precautions
Move items only after a place has been prepared to receive
them. Lift from the bottom of an object; tables from the apron; chairs by the
seat rails, not by the arms, stretchers, slats, headpiece, or crest rails;
trunks from the bottom, etc.
Packing Methods
Partially wetted objects can be packed with dry blotting
materials such as uninked newsprint or acid free blotters to remove as much
moisture as possible. Thoroughly wetted, unpainted objects should be wrapped
with blotting materials, then wrapped in polyethylene sheeting to retain as
much moisture as possible, since fast drying will cause irreversible damage.
Preparation for Drying
The items should be rinsed or sponge with clear water to remove
mud or dirt before drying. Be careful not to wipe or scour as grit will damage
remaining finish. Use a soft bristle brush to clean carvings and crevices. If
mud has dried, dampen with a sponge and remove with a wooded spatula; rinse.
Remove wet contents and paper liners from drawers and shelves.
Drying Procedure
Absorb excess moisture with sponges, clean towels, paper
towels, or uninked newsprint. Blot, do not wipe, to avoid scratching the
surface.
The items should be air dried, using fans to keep air moving
without blowing directly on the pieces. Tent the objects with polyethylene
sheeting to slow the drying. Raise items off the floor on trestle or 2x4 lumber
to allow air to circulate on all sides. Doors and drawers should be opened slightly
to allow air to circulate inside the items.
Use portable dehumidifiers to slowly remove moisture from the
area and objects. Drying quickly will cause warping and cracking. Bring
relative humidity down to 50-55 percent.
Inorganics:
Ceramics, Glass, Metals, Stone (Decorative/Historic)
Priority
These materials can be dealt with last since they generally
will suffer little damage from short term exposure to water.
Handling Precautions
Move items only after a place has been prepared to receive
them.
Packing Method
Varies with the fragility of the material; water/wetness has no
bearing.
Preparation for Drying
Rinse or sponge the items with clear water to remove mud or
dirt before drying.
Drying Procedure
Sponges, clean towels, paper towels, or unused newsprint may be
used to absorb excess moisture. Exchange wet for dry blotting material at least
daily until items are dry. Check daily for mold growth.
Air dry the items, using fans to keep air moving without
blowing directly on the pieces. Raise items off the floor on trestles or 2x4
lumber to allow air to circulate underneath.
Metal objects can be dried with moderate heat (90-100° F in an
oven or using a heater or hair dryer).
Use portable dehumidifiers to slowly remove moisture
from the area/objects. Bring relative humidity down to 50 percent.
Salvage Glossary
Use
a cool, low-humidity area with good air circulation. Place absorbent material
(see interleaving) under objects; replace as it becomes wet. If possible,
air-dry materials on plastic racks (e.g., commercial bread trays or rust-proof
screens) to allow more evaporation. Exposure to light may reduce the threat of
mold. Bright sunlight can cause fading.
Interleaving
Interleaving
will keep items from sticking together and prevent dye transfer. Blotter paper,
uninked newsprint, or paper towels may be used, except in cases waxed paper or
freezer paper is called for.
Freezing
If
objects cannot be dried within 48 hours, freeze them until action can be taken.
Freezing is an effective way to stabilize collections for days or even months;
it stops mold growth, ink running, dye transfer, and swelling. If possible, use
a commercial freezer that provides sub-zero freezing or a home freezer. A
refrigerated truck may at least keep materials cool enough to prevent mold
growth.
On-
This
is a useful technique for drying damp library and archival collections without
the need to move them. Available from several companies in the U.S. Super-dry
air is pumped into the building and moist air drawn out.
Rinsing
Mud
or dirt: rinse items under a gentle stream of clean running water or gently
agitate them in containers filled with water, before drying. Never scrub items
in a way that might drive dirt in deeper. Use a sponge/soft cloth to blot off
mud and debris. Hold books and file folders closed while rinsing.
Vacuum drying
Also
called "thermal drying" is available from many companies in the U.S.
Items are dried in a vacuum chamber, often at temperatures above 100°F. Slower
than vacuum freeze drying, but generally less expensive. Because high
temperatures accelerate aging, THIS METHOD SHOULD NOT BE USED FOR LIBRARY
Vacuum freeze drying
Frozen
items are placed in a vacuum chamber and dried at below-freezing temperatures
to minimize swelling and distortion. Generally provides the most satisfactory
results and is recommended for library and archival materials. This service is
available throughout the
Emergency History
In the space
below, describe emergencies which have occurred. Include the date, the location
within the building, the number of materials affected, recovery procedures, and
the resources (time, money, personnel, etc.) needed for complete recovery from
the emergency. Also note any vendors or suppliers used in recovery actions and
evaluate their performance for future reference. This section should be updated
after any emergency occurrence.
The library has undergone three small
floods and the
We also suffered a 5.6 earthquake on
Locations Where This Plan Is On File
The library and technology center disaster plan is on file at the
library,
Acknowledgements
This Library
Disaster Plan template was prepared by The California Preservation Program
and supported by the U.S. Institute of Museum & Library Services under the
provisions of the Library Services & Technology Act, administered by the
California State Library.
Elements of
the plan were developed by Sheryl Davis, (UC Riverside), Julie Page, (UC San
Diego), and the Amigos Preservation Service (
John P.
Barton and Johanna G. Wellheiser, eds. An Ounce of Prevention: A Handbook on
Disaster Contingency Planning for Archives, Libraries and
National
Institute for the Conservation of Cultural Property. Emergency Response and
Salvage Wheel, June 1997.
Appendix
The Lucy
Carson Library is building number six and the
Library Disaster Local and Regional Refrigeration
Contacts
Refrigerated Trucks:
Butte:
Jim Nielsen,494-3394
Dillon:
Jim Christensen,683-4823
Helena:
MTS Freight, 442-9470
Frozen storage:
Butte:
Terminal Foods, 723-6548
Riley's Meats, 723-3850
Ranchland Packing-683-6371
Dillon:
Beaverhead Meats, 683-6586
Roberts Packing, 683-5542
La Cense Beef, 683-5900
Silo Meats, 660-0928
|
Library Holdings by Item Type as of |
|
|
|
|
|
Lower Level |
|
|
wbase |
253 |
|
wmapcm |
1752 |
|
wnasa |
29 |
|
wnasacdrom |
9 |
|
wnasavtmi |
145 |
|
wpostergrm |
10 |
|
wpro |
3 |
|
wspc |
933 |
|
wspcfic |
98 |
|
wtheses |
7 |
|
wvtmi |
3399 |
|
Total |
6638 |
|
|
|
|
Main Level |
|
|
watsm |
1916 |
|
wavil |
160 |
|
wcdromem |
1901 |
|
wcfem |
38 |
|
wdvd |
594 |
|
wjref |
22 |
|
wreadyref |
328 |
|
wref |
3115 |
|
wrefatlas |
17 |
|
Total |
8091 |
|
Library Holdings by Item Type as of |
|
|
|
|
|
Upper Level |
|
|
wcurr |
3397 |
|
wgen |
43720 |
|
wgenos |
1231 |
|
wgovdoc |
12 |
|
wjeasy |
2439 |
|
wjeasyos |
33 |
|
wjfic |
2576 |
|
wjficos |
5 |
|
wjnf |
3073 |
|
wjnfos |
94 |
|
wmrickos |
3 |
|
wser |
7 |
|
wserb |
41 |
|
Total |
56631 |
|
|
|
|
Grand Total 71360 |
|