Last updated 10/13/2008

 

Library Disaster Plan

Staff Emergency Procedures

 

Medical Emergencies: Staff

 

If a staff member or volunteer is seriously ill or injured:

 

1.   Notify your supervisor immediately.

 

2.   Render the minimum first aid necessary and decide what additional treatment is required (call Fire Department, paramedics, ambulance, other).

 

3.   Do not attempt to move a person who has fallen and who appears to be in pain.

 

4.   Avoid unnecessary conversation with or about the ill or injured person. You might add to the person's distress or fears, increasing the risk of medical shock. Limit your conversation to quiet reassurances.

 

5.   After the person has been taken care of and the incident is over, remain available to help the supervisor with pertinent information for a medical report or, if applicable, a Workers' Compensation report.

 

6.   Contact Personnel for any questions concerning Workers' Compensation.

 


Medical Emergencies: Visitor

 

When an employee or volunteer observes a visitor who appears to be ill or injured:

 

1.   Notify your supervisor immediately.

 

2.   Render the minimum first aid necessary and decide what additional treatment is required (call Fire Department, paramedics, ambulance, other).

 

3.   Do not attempt to move a person who has fallen and who appears to be in pain.

 

4.   Avoid unnecessary conversation with or about the ill or injured person or members of his/her party. You might add to the person's distress or fears, increasing the risk of medical shock. Limit your conversation to quiet reassurances.

 

5.   Do not discuss the possible causes of an accident or any conditions that may have contributed to the cause.

 

6.   Under no circumstances should an employee or volunteer discuss any insurance information with members of the public.

 

7.   After the person has been taken care of and the incident is over, remain available to help the supervisor with pertinent information for a medical report.


Phone Threat, Mail Threat, and Suspicious Object

 

If you receive a telephone threat:

 

1.   Remain calm.

 

2.   Listen carefully. Be polite and show interest. Try to keep the caller talking so you can gather more information.

 

3.   If possible, signal a colleague to inform administration for you or call yourself as soon as the caller hangs up.

 

4.   Call the police.

 

5.   Promptly complete a telephone threat report, writing down as many details as you can remember. This information will be needed by security and police interviewers.

 

6.   Do not discuss the threat with other staff.

 

7.   If evacuation is ordered, go to a designated area (see map).

 

If you receive a written threat or a suspicious package or if you find a suspicious object anywhere on the premises:

 

1.   Keep anyone from handling it or going near it.

 

2.   Notify your supervisor immediately.

 

3.   Call the police.

 

4.   Promptly write down everything you can remember about receiving the letter or package, or finding the object. This information will be needed by security and police interviewers.

 

5.   Remain calm. Do not discuss the threat with other staff members.

 

6.   If evacuation is ordered, go to a designated area (see map).


Fire

 

If a fire occurs in your area:

 

1.   Remain calm.

 

2.   Call the Fire Department.

 

3.   If the fire is small, attempt to put it out with a fire extinguisher. Do not jeopardize your personal safety.

 

5.   Never allow the fire to come between you and an exit.

 

6.   Disconnect electrical equipment that is on fire if it is safe to do so (pull the plug or throw the circuit breaker).

 

7.   Notify your supervisor of the location and extent of the fire.

 

8.   Evacuate your area if you are unable to put out the fire. Close doors and windows behind you to confine the fire. Go to a designated area (see map).

 

9.   Do not break windows. Oxygen feeds a fire.

 

10. Do not open hot doors. Before opening any door, touch near the top. If the door is hot or if smoke is visible, do not open the door

 

11. Do not use elevators.

 

12. Do not attempt to save possessions at the risk of personal injury.

 

13. Do not return to the area until cleared by emergency personnel.

 

All fires, no matter how small, must be reported to a supervisor.


Toxic Events, Chemical Spills and Fires

 

If a chemical spill occurs within the building:

 

1.   Remain calm.

 

2.   If toxic chemicals come in contact with your skin, immediately flush the affected area with clear water. Use chemical shower if available.

 

3.   Notify your supervisor of the extent and location of the spill.

 

4.   If there is any possible danger, evacuate your area.

 

If a chemical fire occurs within the building:

 

1.   Remain calm.

 

2.   Call the Fire Department.

 

3.   If the fire is small, attempt to put it out with a fire extinguisher. Do not jeopardize your personal safety.

 

5.   Never allow the fire to come between you and an exit.

 

6.   Notify your supervisor of the location and extent of the fire.

 

7.   Evacuate your area if you are unable to put out the fire. Close doors and windows behind you to confine the fire. Go to a designated area (see map).

 

8.   Do not break windows. Oxygen feeds a fire.

 

9.   Do not attempt to save possessions at the risk of personal injury.

 

10. Do not return to the area until cleared by emergency personnel.

 

All chemical spills and fires, no matter how small, must be reported to a supervisor.

 

In the event of a toxic spill outside of the building, most likely caused by a train derailment or tanker truck accident:

 

1.  Notify your supervisor immediately.

 

2.  Call Police and Fire Departments, giving location of spill.

 

3.   Evacuate the building only if instructed to do so.

 


Earthquakes

 

In the event of an earthquake:

 

1.   Remain calm.

 

2.   Stay in the building. Take shelter within a doorway, in a narrow corridor, or under a heavy table, desk or bench.

 

3.   Stay away from windows, mirrors, overhead fixtures, filing cabinets, bookcases, and electrical equipment

 

4.   Do not attempt to leave the building, as exit stairwells may have collapsed or be jammed with people.

 

After the earthquake has stopped:

 

1.  Remain alert for aftershocks.

 

2.   Listen to local radio stations for instructions.

 

3.   Assist those who have been trapped or injured by falling debris, glass, etc. Do not move seriously injured persons unless they are in obvious, immediate danger (of fire, building collapse, etc.).

 

4.   Evacuate the building if safe to do so. Do not re-enter until the building has been declared structurally sound.

 

5.   Check for broken water pipes or shorting electrical circuits. Do not use a match, candle or lighter to find your way, since there may be flammable gas in the air. Shut off utilities at main valves or meter boxes. Turn off appliances.

 

6.   Do not use the telephone, except in a real emergency. The lines should be kept free for emergency rescue operations.

 

7.   Ensure that sewage lines are intact before running water or flushing toilets.


Explosion

 

1.   Remain calm.

 

2.   Be prepared for possible further explosion.

 

3.   Crawl under a table or desk.

 

4.   Stay away from windows, mirrors, overhead fixtures, filing cabinets, bookcases, and electrical equipment.

 

5.   Be guided by the administration. If evacuation is ordered, go to a designated area (see map).

 

6.   Do not move seriously injured persons unless they are in obvious, immediate danger (of fire, building collapse, etc.).

 

7.   Open doors carefully. Watch for falling objects.

 

8.   Do not use elevators.

 

9.   Do not use matches or lighters.

 

10. Avoid using telephones.

 

11. Do not spread rumors.


Power Outage

 

If a power outage occurs:

 

1.   Remain calm.

 

2.   Provide assistance to visitors and staff in your immediate area.

 

3.   If you are in an unlighted area, proceed cautiously to an area that has emergency lights.

 

4.   If you are in an elevator, stay calm. Use the intercom or the emergency button to notify building security.

 

5.   If instructed to evacuate, go to a designated area (see map).

 

6.   Secure the building from vandalism, intrusion, and fire.

 

 

 


Flooding and Water Damage

 

If a water leak or flooding occurs:

 

1.   Remain calm.

 

2.   Notify building maintenance and your supervisor. Give the exact location and severity of the leak. Indicate whether any part of the collections is involved or is in imminent danger.

 

3.   Do not walk in standing water which may have contact with wiring and may be electrified. If there are electrical appliances or electrical outlets near the leak, use extreme caution. If there is any possible danger, evacuate the area.

 

4.   If you know the source of the water and are confident of your ability to stop it (unclog the drain, turn off the water, etc.), do so cautiously.

 

5.   Be prepared to help as directed in protecting collection materials that are in jeopardy. Take only those steps needed to avoid or reduce immediate water damage: cover shelf ranges with plastic sheeting; carefully move materials out of the emergency area. Do not remove already wet books from shelves.


Employee Evacuation Procedure

 

In advance, each staff person and volunteer should:

 

1.   Understand the evacuation plan.

 

2.   Recognize the sound of the evacuation alarm.

 

3.   Know at least two ways out of the building from your regular work space.

 

When you hear the evacuation alarm or are told to evacuate the building:

 

1.   Remain calm.

 

2.   Immediately shut down any hazardous operations.

 

3.   Leave quickly.

 

4.   The highest ranking person who is physically present in each department is responsible for insuring all members of his/her department evacuate the area. In addition, employees should check that all others in the work space are leaving as instructed.

 

5.   As you exit, quickly check nearby rest rooms, copier rooms, closets, etc.

 

6.   Accompany and help handicapped personnel, visitors, and any co-workers who appear to need direction or assistance.

 

7.   Take with you: your car keys, purse, briefcase, etc. Do not attempt to take large or heavy objects.

 

8.   Shut all doors behind you as you go. Closed doors can slow the spread of fire, smoke, and water.

 

9.   Proceed as quickly as possible, but in an orderly manner. Do not push or shove. Hold handrails when you are walking on stairs.

 

10. Once out of the building, move away from the structure.

 

 

 

 

 

 

 

 

 

 

 

 

10/13/2008